Disabling EXTRA! Productivity Features using Windows Group Policy
Technical Note 2457
Last Reviewed 30-Sep-2009
EXTRA! X-treme version 8.0 or higher
This technical describes how administrators can disable EXTRA! productivity features using Microsoft Windows Group Policy.
About Productivity Features
Beginning with version 8.0, EXTRA! provides a number of productivity tools designed to improve user efficiency and automate repetitive tasks:
- Productivity features in the Productivity Bar pane:
- Scratch Pad: Keeps notes associated with a host session.
- Recent Typing: Capture recently typed items for viewing and re-sending.
- Macro Bar: Conveniently view and run installed and saved macros (also available in Tools > Macro).
- Screen History: Automatically record or manually capture host screens for viewing or saving.
- Microsoft Office Tools: Conveniently switch to Outlook, or create an e-mail message, contact, appointment, note, task, or Word document that includes your current host screen.
- Productivity features in the host terminal session screen:
- Spell Check: Marks possible errors with red wavy underlines, provides spelling suggestions, and automatically corrects common errors.
- Auto Complete: Remember what is typed in certain fields and automatically make popup suggestions for repeated entries.
- Auto Expand: Define acronyms or shortcuts for long words, phrases, or complex repeat commands. The shortcut, when typed and followed by spacebar, automatically expands to the full word or phrase.
Note: Asynchronous (VT) sessions to UNIX and OpenVMS hosts support a limited subset of productivity features.
Disabling or Controlling Productivity Features
By default, the EXTRA! productivity features are enabled.
In some situations, users or administrators may want to partially or fully disable this functionality. For example:
- Some users with limited video display dimensions may not want the Productivity Bar pane displayed.
- Some users may not like productivity features displaying in the host screen.
- Troubleshooting or resolving other specific issues (such as described in Technical Note 2317).
The next section describes disabling productivity features using Windows Group Policy, which takes precedence over other methods. Note: For information on controlling EXTRA! productivity features using other methods (session files, template default files, security options, registry settings, Custom Installation Wizard, and/or MSI deployment), see Technical Note 2140.
Disabling Productivity Features using Windows Group Policy
To disable EXTRA! productivity features using Group Policy, complete the following tasks:
I. Modify Existing Host Session Files
Before disabling the productivity features using Windows Group Policy, modify your EXTRA! host session profile files (*.edp) to disable productivity features. Note: If you skip this task (later open a host session with productivity settings enabled after disabling them in Group Policy), the EXTRA! application may terminate ungracefully.
To modify each session file, complete the following steps:
- In EXTRA! X-treme, open the session file (*.edp).
- Click Options > Settings.
- In the Category list, select Productivity.
- Clear the checkboxes for the productivity features:
- Enable Productivity Pane
- Enable Spell Checking
- Enable Auto Complete
- Enable Auto Expand
- Save the session file.
When finished modifying session files, exit the EXTRA! application.
II. Copy the Administrative Policy Template File
Use the following steps to locate and copy the EXTRA! administrative policy template file (*.adm):
- Locate the EXTRA!.adm file for your language. After running the downloaded product to extract files (or inserting the CD media), the default folder for the English file is as follows.
- Version 9.1: C:\~Attachmate\EXTRA!-v9.1.0\adm\ENU
- Version 9.0 Service Pack 2: C:\Documents and Settings\<user name>\Local Settings\Temp\EXTRA!-v9.0.2-sp\adm\ENU
- Version 9.0 Service Pack 1: C:\attachmate_temp\EXTRA!-v9.0.1-sp\adm\ENU
- Version 9.0: Use the file provided with later versions
- Version 8.0: On CD 1, \EXTRA!\adm\ENU
- Run RegEdit to open the registry key HKEY_CURRENT_USER\Software\Attachmate\EXTRA!\WorkStationUser\Preferences and examine the DirADMOpen value. Typically, this value is one of the following:
C:\Documents and Settings\<user name>\My Documents\Attachmate\EXTRA!\Schemes\ENU
- Copy the EXTRA!.adm file from the folder found in step 1 to the destination found in step 2.
III. Edit the Group Policy
Use the following steps to edit Group Policy on Windows XP, Windows Server 2003, or Windows 2000.
- Start the Microsoft Management Console:
- Click Start > Run.
- Enter MMC and click OK. Tip: If you enter gpedit.msc instead, you can skip to step 3 below.
- Add the Group Policy snap-in:
- Click File > Add/Remove Snap-in.
- In the Add/Remove Snap-in dialog box, click Add.
- In the Add Standalone Snap-in dialog box, scroll down and select Group Policy.
- Click Add.
- In the Select Group Policy Object wizard, the Group Policy Object is Local Computer by default. Click Finish.
- Click Close and OK to close dialogs.
- Add the EXTRA! policy template file:
- Open Computer Configuration or User Configuration.
- Right-click Administrative Templates and click All Tasks > Add/Remove Templates.
- In the Add/Remove Templates dialog, click Add.
- Select the EXTRA!.adm file in the Schemes language subfolder (the copy destination from step II.3 above).
- Click Close.
- Disable the EXTRA! productivity features:
- Under Administrative Templates, open Attachmate > EXTRA! X-treme.
- Set the following properties to Enabled:
- View > Disable the View menuís Productivity Pane option
- Options > Hide the Productivity brand of the Options Settings treeview
- Productivity Bar > Disable the Productivity Barís History option
- Productivity Bar > Disable the Productivity Barís Recent Typing option
- Productivity Bar > Disable the Productivity Barís Scratch Pad option
- Productivity Bar > Disable the Productivity Barís Macro Bar option
- Productivity Bar > Disable the Productivity Barís Office option
- Exit MMC or the Group Policy Object Editor to ensure changes are saved.
IV. Activate the Group Policy
Make the new Group Policy active by doing one of the following:
- Restart the system, or
- Click Start > Run and enter gpupdate /force (Note: This is a Windows command to refresh Group Policy settings; the /force switch option reapplies all settings.)
Open a host session in EXTRA! and verify productivity features are disabled as desired.